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Concurrent Enrollment

Enroll in UC Berkeley campus courses without formal admission to the University. Learn more.

Enrollment, Transfers and Refunds

Enrollment

Who May Enroll

UC Berkeley Extension courses are open to the general public. Unless otherwise indicated, any interested adult may enroll. If you require special accommodation, click here. Any course prerequisites are listed in the course descriptions.

Note regarding enrollment in UC Berkeley–equivalent (XB or XBW) courses, including courses through concurrent enrollment: Special requirements and deadlines apply to students in UC Berkeley–equivalent courses, including courses taken through concurrent enrollment or online. Please review these requirements and deadlines prior to enrollment.

Concurrent Enrollment application information and deadlines differ from other Extension courses.

How to Enroll

You may enroll online, by phone, mail or in person. UC Berkeley Extension uses the information provided on the enrollment form to notify you of any changes in your class schedule.

Online: If you know your course EDP, you can enroll directly by entering the EDP number in the Enroll box at the top of Extension pages. If you need the course EDP, browse course descriptions in the online catalog.

Phone: Extension accepts Visa, MasterCard, American Express and Diners Club. Call (510) 642-4111. Business hours are 8 am–5 pm, Monday–Friday, except holidays. Be prepared to give us the information requested on the enrollment form.

Mail: Complete, print and mail the enrollment form, with payment, to the address indicated on the form:

Dept. B
UC Berkeley Extension
1995 University Ave., Suite 110
Berkeley, CA 94704-7000.

Do not mail cash.

Purchase order: If you would like to enroll using a purchase order (including rehab or tuition voucher), fax your completed enrollment form with a purchase order from a sponsoring company or organization to (510) 642-3910. Extension cannot accept purchase order enrollments by phone. An enrollment form must accompany the request.

Please allow one to two business days for purchase order and enrollment processing. You may call the general Extension information number at (510) 642-4111 to verify your enrollment. You will receive a confirmation of enrollment to the address listed on your enrollment form after five business days.

If you have other questions regarding purchase order processing, email unex_ar@unex.berkeley.edu.

In person: Enroll at any of our Extension centers. Business hours vary and are listed for each location.

When to Enroll

Enrollments are processed in the order received, so we recommend that you enroll early to ensure a place. Payment is due at the time of enrollment.

Enrolling at the First Class Meeting

Enrollments are accepted on a first-come, first-served basis. Once the maximum classroom capacity is reached, we are required to close enrollment for the course. Please note that some courses are cancelled due to low enrollment. If the minimum enrollment is not met, courses may be cancelled before the first meeting.

To ensure a seat in the class, you are encouraged to enroll as early as possible prior to the first class meeting. We cannot guarantee that course materials, texts or classroom space will be immediately available if you do not enroll in advance.

For course status information, including availability of space, call (510) 642-4111.

Enrolling in an Online Course

For courses with published start and end dates, you must enroll prior to the start date. These courses must be completed within the specific dates posted in the course section information.

Many online courses are self-paced, which means you may enroll at any time and progress at your own pace. You must allocate a minimum of one month per semester unit to complete a course; for courses of 3 and 4 semester units, you must remain in the course for a minimum of three months. You have a maximum of six months to complete any self-paced course from the date of enrollment unless otherwise noted in the course description. Submit no more than one assignment per week to the instructor, and wait until this assignment has been returned before submitting the next one. If you are unable to complete your course work and do not officially withdraw from the online course, you receive a grade of “F.”

If the self-paced course is marked temporarily closed, you can be automatically notified when enrollment reopens. To initiate this, find the course description in the Course Catalog, click on the Notify Me button in the course section block and provide contact information. You are notified by email when the course becomes available again.

Note: As a condition of enrollment and to ensure successful completion of an online course, Extension courses require you to participate in chat rooms and message boards specific to the course. The email address and online identity you use when entering chats, or as you post on message boards, is visible to all other participants. By enrolling in an Extension online course, you authorize the disclosure of your email addresses and online identities for this purpose and other Extension communication.

Paying Your Enrollment Fees

You are not officially enrolled until fees are paid in full; partial payments cannot be accepted. All fees in the print catalog are accurate as of print publication time. All fees are subject to change without notice. For the most current information, call (510) 642-4111 or search the Course Catalog.

If a course has six or more class meetings, and if space permits, you may attend the first class meeting of a course. You must formally enroll in the course, however, and pay fees before the second course meeting.

If a course has five or fewer classroom meetings, you must formally enroll in the course and pay all fees by the last business day before the course start date.

Methods of Payment

A hold may be placed on your student records and transcript requests until all outstanding debts to the University are paid in full.

Enrollment Confirmation

Extension mails you an enrollment confirmation within 10 business days of the receipt of payment. Instructions for accessing your online classrooms are sent to the email address(es) you provide.

Not receiving your enrollment confirmation before your classroom course begins is not justification for seeking a refund.

Waitlist for Classroom Courses

Your nme is added to teh waitlist if your requested course section is full. You are notified if space becomes available. If we do not hear from you within 24 hours of notification, the space is offered to the next person on the waitlist. If you are waitlisted, you should not attend the first course meeting unless you are specifically advised to do so by Student AdministrativeServices. Student Administrative Services maintains the waitlist; instructors cannot approve enrollments from the waitlist.

UC Berkeley–Equivalent (XB and XBW) Courses

Additional deadlines for application, enrollment, grade option change and withdrawing from a class apply for your Berkeley-equivalent (XB and XBW) class.

Spring 2012 requirements and deadlines (PDF) for Extension-scheduled classroom-based and online Berkeley-equivalent (XB and XBW) classes.

Summer 2012 requirements and deadlines (PDF) for Extension-scheduled classroom-based and online Berkeley-equivalent (XB and XBW) classes.

Requirements and deadlines for classes taken through Concurrent Enrollment.

Important note for applicants who have been or are matriculated UC Berkeley students: Effective fall 2005, as a condition of enrollment in UC Berkeley–equivalent (XB and XBW) courses, all UC Berkeley–matriculated undergraduate students (except those in dismissal status and those who have already completed a UC Berkeley undergraduate program) will automatically have all Concurrent Enrollment and Fall Program for Freshmen coursework included with grade points on their Berkeley campus transcript as stipulated by Academic Senate regulation A208. Matriculated UC Berkeley students are bound by UC Berkeley grade and course repeat rules. Contact your undergraduate adviser and major department before attempting any Berkeley-equivalent (XB and XBW) classes to ensure you will not experience any unintended consequences. XB and XBW coursework completed prior to fall 2005 is not eligible for the transfer of grades or grade points to the Berkeley campus transcript. To receive transfer credit for XB and XBW coursework completed prior to fall 2005, you must submit an Extension transcript to UC Berkeley Admissions.

Transfers

To change sections or to enroll in a different course, you must request a transfer to the new section or course within the timelines listed below. Request a transfer by calling (510) 642-4111 during business hours.

All transfer requests are subject to a nonrefundable transfer processing fee of $35 per class unless specified otherwise in the course description, and must be made within the transfer policy timelines. Transfer requests that are a result of course cancellations are not subject to the transfer processing fee.

Approvals for transfers are based on course and space availability and the scheduled course date, as applicable. Any difference in course fees is assessed and due at the time of the transfer. If you have any questions regarding the transfer policy, call (510) 642-4111.

Note: Different add/drop policies and deadlines (PDF) apply to UC Berkeley–equivalent courses. UC Berkeley–equivalent courses are denoted by the prefix XB or XBW in course number. If the drop deadline for your existing class falls before the transfer deadline outlined below, you must make your transfer request by the drop deadline of your existing class.

Refer to Concurrent Enrollment Deadlines and Schedules for information on add/drop deadlines and procedures specific to Concurrent Enrollment classes.

Transfers for Classroom and Hybrid Courses (Drop Deadline)

Between courses with fewer than six meetings: Transfer requests must be made one business day before the course start date of the original course, provided the enrollment limit of the course you are transferring to has not been reached.

Between courses with six or more meetings each: Transfer requests must be made one business day before the second course meeting of both courses, provided enrollment limit of the course you are transferring to has not been reached.

Transfers for Online Courses (Drop Deadline)

For fixed-date online courses, you can request transfers up to five business days after the course start date. For example, if the course starts on a Thursday, you must request your transfer by the close of business on the following Thursday (Pacific time). As another example, if the course starts on Jan. 18, you must request your transfer by the close of business on Jan. 25 (Pacific time).

For self-paced online courses, you can request transfers up to five business days after your Welcome Letter has been emailed. For example, if your Welcome Letter is emailed on a Thursday, you must request a transfer by the close of business on the following Thursday (Pacific time). As another example, if the Welcome Letter was emailed on Jan. 18, you must request a transfer by the close of business on Jan. 25 (Pacific time).

Refunds

Note: Different add/drop policies and deadlines apply to UC Berkeley–equivalent courses. UC Berkeley–equivalent courses are denoted by the prefix XB or XBW in course number. If the drop deadline for your class falls before the refund deadline outlined below, you must make your refund request by the drop deadline of your class.

Refer to Concurrent Enrollment Deadlines and Schedules for information on drop/refund deadlines and procedures specific to Concurrent Enrollment classes. There is a nonrefundable refund processing fee of $50 per class.

Request a refund by calling (510) 642-4111 during business hours or by emailing your request to refund@unex.berkeley.edu within the timelines listed below.

All refund requests are subject to a nonrefundable refund processing fee of $50 per class unless specified otherwise in the course description and must be made within the refund policy timelines. Refund requests that are a result of course cancellations are not subject to the refund processing fee.

If it is necessary for UC Berkeley Extension to cancel a course, your full course fee is refunded. We do not reimburse travel or accommodation costs or any expense other than the full course fee in the event of course cancellation. We do not reimburse textbook fees. Please use Specialty Books to ensure the ability to return a book if your class should be cancelled.

Refunds for Classroom and Hybrid Courses

If you enroll in a course and then cannot attend, you may request a refund within the following timelines:

Refunds for Online Courses

For fixed-date online courses, you can request refunds up to five business days after the course start date. For example, if the course starts on a Thursday, you must request your refund by the close of business on the following Thursday (Pacific time). As another example, if the course starts on Jan. 18, you must request your refund by the close of business on Jan. 25 (Pacific time).

For self-paced online courses, you can request refunds up to five business days after your Welcome Letter has been emailed. For example, if your Welcome Letter is emailed on a Thursday, you must request a refund by the close of business on the following Thursday (Pacific time). As another example, if the Welcome Letter was emailed on Jan. 18, you must request a refund by the close of business on Jan. 25 (Pacific time).

To Request a Refund

You can request a refund in person at any of our Extension centers or by calling (510) 642-4111. You may also write to the Registrar's Office, UC Berkeley Extension, 1995 University Ave., Suite 110, Berkeley, CA 94704-7000 or fax your request to (510) 642-0374. You can also email your request to refund@unex.berkeley.edu. Be sure to include your name, the name and EDP number of the course, the reason for requesting a refund and phone number. Failure to include all necessary information may delay processing.

Cancellation of Courses and Schedule Changes

Extension cancels courses only when absolutely necessary, but we must reserve the right to do so, as well as to reschedule courses and change instructors. UC Berkeley Extension receives no state or University funding and is self-supporting from course fees. If a course is canceled, you may request a transfer to another course, or you will automatically receive a full refund, usually within four weeks.

Discounts

Discounts for UC Berkeley Faculty and Staff

In 2012, the Center for Organizational and Workforce Effectiveness (COrWE) is sponsoring fees for specific courses. For more information on policies, a list of sponsored courses and the enrollment form, visit the UC Berkeley Learning Center.

All UC Berkeley faculty and staff with at least 12 months of University service and an appointment of 50 percent or more are eligible for a 10 percent discount (up to a maximum of $50) on enrollment fees for most UC Berkeley Extension courses. You must request the discount at the time of enrollment. To receive the discount, please complete a UCB Staff Discount Enrollment Form and present your CalPhoto ID when enrolling in person or mail the enrollment form with a copy of your CalPhoto ID. Staff discounts cannot be processed over the phone or via the Web. UC Berkeley Extension's Human Resources department will verify that you are eligible for the discount prior to your enrollment. Staff discounts cannot be given retroactively, cannot be combined with any other discount and are not transferable. The staff discount does not apply to Concurrent Enrollment courses, the Oxford Berkeley Program and some additional Extension programs and courses.

Discounts for UC Alumni

Members of the California Alumni Association (CAA) are entitled to a 10 percent discount (up to a maximum of $50) on enrollment fees for most Extension courses. Alumni discounts are restricted to one course per term. You must request the discount at the time of enrollment. To receive the discount, you must have your CAA membership card available if you enroll in person or by phone or include a copy of your card if you enroll by mail. Alumni discounts cannot be processed via the Web. Alumni discounts cannot be given retroactively, cannot be combined with any other discount and are nontransferable. The alumni discount does not apply to Concurrent Enrollment courses, the Oxford Berkeley Program and some additional Extension programs and courses.