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Concurrent Enrollment
Enroll in UC Berkeley campus courses without formal admission to the University.

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Credit, Grades, and Transcripts

Grades

If you enroll for credit you must meet the attendance, participation, and course requirements set by your instructor. Your final grade will be recorded only after you have completed these requirements. If you have any questions, please write or call the Registrar, UC Berkeley Extension, 1995 University Ave., Suite 110, Berkeley, CA 94704-7000; (510) 642-4172; or e-mail registrar@unex.berkeley.edu.

We assume that if you enroll for credit you want a letter grade, but in some courses you may ask for a pass/not pass grade instead. If so, be sure to tell your instructor before the final meeting. Different deadlines for grade option changes apply to UC Berkeley-equivalent (XB) courses. Please refer to information about UC Berkeley-equivalent courses for deadline dates. If you plan to apply your credit toward a degree or certificate program, you should first make sure that a passed/not passed grade will be accepted; we cannot change it to a letter grade after recording it.

Letter grades

A plus or minus may be recorded.

Passed/not passed grades

Other letter designations

I—Incomplete; work of passing quality but not finished. Course requirements should be completed within three months of the final class meeting date or online course end date.

For courses numbered XB1-199, starting June 1, 2006, all grades of incomplete (I) convert to failure (F) one year from the date of issuance. Beginning January 1, 2010, for all other courses, the grade of incomplete (I) converts to failure (F) one year from the date of issuance. F is a final permanent grade.

An "I" designation will be issued only if:

  1. Students present extenuating circumstances to their instructor for not completing the course by the final class meeting date or by the online course end date.
  2. In order to receive an "I" designation, students must have completed 75% of the assignments (or projects) at least three weeks prior to the final class meeting or online course end date .
  3. Students have made prior written arrangements with the instructor to make up any missed work within three months of the final class meeting date or online course end date.
  4. Students complete the petition form as documentation of their written arrangement with the instructor and give it to their instructor by the final class meeting date or by the online course end date. Online students can forward the completed petition form to their instructors by either printing and faxing it to them or emailing it to them as an attachment.
  5. Online Students Only (IMPORTANT): Please note that once enrollment expires, students will no longer have access to the online classroom and the message board. Students must coordinate with their instructor to copy or print out any information from the online classroom or the message board that they will need for reference as they continue with their coursework beyond their enrollment period. Call the Online department for more information (510) 642-7343.

NC—Not for credit. Signifies attendance but not completion of credit requirements.

W—Withdrew without academic penalty. If you must withdraw from your course, ask the registrar for a petition form or download and print this PDF version. A W will appear on your permanent student record.

Please refer to additional policies governing UC Berkeley-equivalent courses (XB) for grade options, add/drop, incomplete, and withdrawal deadlines and requirements.

Grade points and averages
The University's scale of grade points is: A=4, B=3, C=2, D=1, F=0. Grades with a plus sign (such as B+) carry 3/10 point more per unit; minus grades (such as A-) carry 3/10 point less. (An A+ counts as 4.0.) Grade-point averages are computed on the basis of grades and number of units.

Changes of grade
All grades except I and IP (see above) are considered final when assigned by an instructor at the end of a term. An instructor may request a change of grade when a computational or procedural error occurred in the original assignment of a grade, but a grade may not be changed as a result of re-evaluation of your work. No final grade may be revised as a result of re-examination or the submission of additional work after the close of the term.

Student Grade Appeals Policy and Procedures

These policies and procedures cover grievances concerning grades by students enrolled in University Extension courses. Grounds for grievance are: application of non-academic criteria such as considerations of race, politics, religion, sex, or other criteria not directly reflective of performance related to course requirements; sexual harassment; or improper academic procedures that unfairly affect a student's grade.

Informal Resolution of Contested Grades
Student grade appeals are initiated by the student by contacting the supervising continuing educator within 30 days of receiving the grade. The following formal procedure may not be activated unless the student, instructor(s) in charge, the continuing educator, and the appropriate University Extension department director have failed to resolve the dispute.

Formal Grade Grievance Process
A student dissatisfied with the outcome of attempts to resolve the dispute at the department level may, within 30 days of receiving a final determination from the department, submit a formal grade grievance in writing to the Dean of University Extension, c/o the Registrar's Office, UC Berkeley Extension, 1995 University Avenue, Suite 110, Berkeley, CA 94704-7000. Within seven days of the receipt of such grievance, the Dean or the delegate of the Dean shall determine whether or not the grievance meets the criteria for further consideration, and if it does, shall convene a Grade Grievance Committee ad hoc to review the formal grade grievance (see Grade Grievance Committee below).

Upon receiving the grievance, the Committee will send a copy of the student's complaint to the instructor. The instructor will reply in writing within 15 days. A copy of the instructor’s response will be sent to the student. The Committee shall base its recommendations on this written material but may, at the request of the grievant, provide the grievant the opportunity to review his or her grade(s) at the Committee's review meeting. When such request is received, the instructor will be notified and shall be given the opportunity to attend the review meeting. The grievant must request this opportunity within 15 days of receiving the copy of the instructor's written response to the student's complaint.

Grade Grievance Committee review meetings are not conducted according to formal rules of procedure and evidence. The Grade Grievance Chair determines the structure of the meeting. Members of the Grade Grievance Committee receive and review the student’s grievance and the instructor’s response prior to the review meeting. Committee members prepare questions they may have prior to the review meeting. The student and the instructor have a right to have their own individual interview with the committee prior to their closed session deliberations. During this interview the student has an opportunity to present the grievance, the instructor has an opportunity to present the response, and members of the committee have an opportunity to ask questions of each party during their respective interview. Once the Grade Grievance Committee has completed its questioning of the parties, the committee will enter closed session deliberations.

The Grade Grievance Committee's recommendation to the Dean of Extension, including minority view if any, must be given in writing within 30 days of the completion of the Committee’s review meeting. The decision of the Dean shall be rendered within 15 days of receipt of the recommendation. If the Dean finds for the student, the Dean may:

  1. change a failing grade to a "P" or an "S";
  2. change the student's record by canceling the entry for the given course;
  3. adopt the letter grade, if any, that has been recommended by the Grade Grievance Committee members; or
  4. offer the student some options for remedy.

Grade Grievance Committee
The Grade Grievance Committee is appointed ad hoc by the Dean of Extension for each formal grade grievance on a case by case basis in order to ensure that the committee members are objective parties who have not previously been involved in trying to resolve the grade appeal informally. The Grade Grievance Committee shall consist of five members, one of whom will be designated Chair, and three of whom will constitute a quorum of the Committee. Committee members will consist of one Department Director, one Program Director, one non-academic staff member, one instructor, and one student in good academic standing.

Credit/Noncredit

Academic Credit Courses

Academic standards
All credit courses (X and XB1-199) and the UC Berkeley Extension instructors who teach them are reviewed and approved by the appropriate academic department on the UC Berkeley campus and by the Committee on Courses of the Academic Senate. In addition, campus faculty review some credit courses and noncredit courses and serve as consultants in curriculum development. This oversight by University faculty is your assurance of excellence in course content and quality of instruction.

This course is under review for credit approval
This designation appears for new courses that are still undergoing review for academic credit approval at the time of catalog publication. For further information about the academic credit approval status of these courses, please call the course information number provided.

Instructor approval pending
This designation appears before an instructor's name if the campus department has not yet approved the instructor. Each time an instructor teaches a new course, approval needs to be obtained; therefore, this designation may appear before the names of longtime, highly experienced instructors, as well as those new to Extension.

Application of credit toward degrees
UC Berkeley Extension does not grant degrees, but many Extension courses carry academic credit that may be applied toward a degree, toward licensing or other professional requirements, or toward completion of an Extension certificate. In certain cases, credit earned in UC Berkeley Extension undergraduate courses (those numbered X1-X199) may be applied toward bachelor's degrees at the University of California by students entering the University. In certain cases, UC Berkeley Extension credits earned in undergraduate courses numbered XB1-XB199 may be applied toward subject requirements for bachelor's degrees at the University of California. You should inquire at the Office of Undergraduate Admissions, 110 Sproul Hall, or phone (510) 642-3175 for specific information regarding University admission and the requirements of its schools and colleges.

Note to UC Berkeley-matriculated students: Effective fall 2005, as a condition of enrollment in Berkeley-equivalent (XB) courses, all UC Berkeley-matriculated undergraduate students (except those in dismissal status and those who have already completed a UC Berkeley undergraduate program) will automatically have all XB coursework included with grade points on their Berkeley campus transcript as stipulated by Academic Senate regulation A208. XB coursework completed prior to fall 2005 is not eligible for the transfer of grades or grade points to the Berkeley campus transcript. To receive transfer credit for XB coursework completed prior to fall 2005, students must submit an Extension transcript to UC Berkeley Admissions.

Credit for courses in the X300 and X400 series may be accepted toward the A.B., B.S., and postgraduate programs leading to recommendations for teachers' credentials within the limitations prescribed by the various colleges and schools. The suitability of X courses for fulfilling subject requirements will be determined by the usual procedures governing evaluation of credits gained at other institutions. Grade points for courses taken at UC Berkeley Extension are not counted toward fulfilling requirements for the degree. Credit for UC Berkeley Extension courses, including concurrent courses toward a higher degree, is subject to the approval and regulations of the campus Graduate Council concerned. Credit for X300 series courses is not accepted toward a higher degree.

Students who have already been admitted to the University of California (including students on leave) must have prior written approval from the dean of their school or college in order to apply credit earned at Extension toward degree requirements. Extension credit toward an undergraduate degree may be acceptable at other institutions, but acceptance is always determined by the institution to which the student is applying. For assistance in planning your coursework, please call the department number listed after the subject heading for your field in this catalog. Policies regarding the acceptance of Extension credit toward graduate degrees vary widely among institutions and individual programs. Check with the institution you are attending or will attend before enrolling in an Extension course for this purpose.

Application of credit toward licensing and other requirements
When courses in this catalog have been approved by government agencies, professional societies, and other authorities as meeting their continuing education criteria, a statement to this effect appears in the section in which the courses are listed. In other cases, it is best to check with the appropriate organization before you enroll to be sure that the course is acceptable.

Credit value and department
If a course is given for credit, the amount of credit offered and the academic department in which credit is granted are shown in parentheses after the course number. Credit is in semester units. One semester unit of academic credit is the equivalent of 15 classroom lecture hours.

Semester-unit equivalents in quarter units:

Credit course numbers
The title of each credit course is followed by a course number with a letter prefix and sometimes a letter suffix: for example, XB101A.

Course numbers: The course number indicates the level of instruction as follows:

Letter prefixes: The prefix XB indicates that the course is equivalent to one offered to UC Berkeley students—a course with the same content, title, number, and credit value. Special requirements and deadlines apply to XB coursework. The letter X alone indicates a course that originates at Extension. Undergraduate courses are structured in accordance with the requirements for campus courses of the same level and are approved by the appropriate campus academic department.

Letter suffixes: The letter A, B, or C following the number shows that the course is part of a series. The A portion is prerequisite to the B portion, and so on, unless the course description states otherwise or you have the instructor's permission to enroll.

Noncredit Courses

You may take any credit course on a not-for-credit basis. In addition, there are two categories of noncredit courses at UC Berkeley Extension:

Courses numbered 800-899
While not offering credit, these courses may be taken for a letter grade or for continuing education units (ceu). We do not award both a grade and ceu for the same course.

Continuing education units and unnumbered courses
Continuing education units (ceu) are a nationally recognized means of recording noncredit study. They are accepted by many employers and relicensure agencies as evidence of your serious commitment to career advancement and the maintenance of professional competence. The letters ceu and a number in parentheses following a course title identify a noncredit course in which you can earn continuing education units. One ceu is awarded for 10 hours of class time. Unnumbered courses carry no academic credit or grades. Full attendance is a minimal requirement for a ceu to be issued.

These courses do not offer academic credit but will be recorded on your transcript.

Full- and Half-time Study

For financial assistance purposes, UC Berkeley Extension defines full- and half-time study as follows:

Student category* Course type Full-time Half-time
Fall Freshmen Program


Concurrent enrollment		 Courses numbered 1-199
(undergraduate-level courses)		 12 semester units 6.0-11.9 semester units
Courses numbered 200-299
(graduate-level courses taken through concurrent enrollment)		 8 semester units 6.0-7.9 semester units
Postgraduate certificate enrollees Courses numbered 300-399
(professional courses in education)		 8 semester units 6.0-7.9 semester units
Courses numbered 400-499
(professional courses in subjects other than education)		 8 semester units 6.0-7.9 semester units

*Full- and half-time study are defined by student category, not by course.

These study definitions may differ for online courses; please call (510) 642-4172 or e-mail FinAsst@unex.berkeley.edu for information regarding online courses of study.

Important: The definition of full-time study differs for international students. If you are an international student and your Form I-20 was issued by UC Berkeley Extension, you must be enrolled full-time and you must file a study list every term. See International Students, Full-Time Study for more information. Please see your academic program adviser if you have questions.

Transcript Requests

We maintain permanent academic records for UC Berkeley Extension students who have completed credit courses, and noncredit courses numbered 800-899, and for students who ask us to record their noncredit continuing education unit (ceu) study.

You can order transcripts through the online TranscriptsPlus service (opens in new window) or you can come into the office to request your transcript in person.

TranscriptsPlus

When you use the online TranscriptsPlus service (opens in new window), you will be asked to fill in contact information and your specific transcript request (including a "rush" option). You must pay by credit card to use this service. When you order transcripts online, you still must send a printed, signed authorization form so that the Registrar's office can release your transcripts. During the ordering process, you can either print this form from your computer, or you can receive a printable PDF version of the form through e-mail. You must sign this form and return it to the Registrar's Office at UC Berkeley Extension for your transcript request to be complete. Follow the directions on the TranscriptsPlus site.

UC Berkeley Extension Office Transcript Requests

Please allow 10 business days to process and mail your transcript(s), from the time we receive your request. (During our peak period, November-March, fulfillment may take up to 15 business days.) If you need your transcript(s) mailed sooner, you must specify rush service. Rush service ensure that your transcript(s) will be mailed within one business day after the receipt of your request. All transcripts are sent via First Class U.S. Mail.

  1. Print and fill out the Transcript Request form. Mail your request with the appropriate payment to the address listed at the bottom of the form. No phone or e-mail orders can be accepted. Or:
  2. Provide the information outlined in the steps below. Failure to include all required information will delay processing of your transcript request.

Provide your full name, address, and daytime and evening phone numbers. If it is different from your current name, please also provide your name as it appears on our records (when you were enrolled with us). Providing your Social Security number will help us identify your records and may expedite your request.

If you select "Send now," your request will be processed within 10 working days from receipt of payment. If your transcript must reach its destination sooner, specify rush service in your request.

Please note that final grades for recently completed courses may not yet have been submitted and recorded. If you are completing coursework that must appear on your transcript, check "Hold for final grade(s)" and indicate the course title, term, and year in which you will have completed that coursework. Your transcript will not be mailed until those grades have been recorded. No partial transcripts will be issued.

Indicate the number of copies you are requesting.

Include a check (payable to UC Regents) or your credit card number, expiration date, and signature with your request. (Visa, MasterCard, American Express, and Diners Club are accepted.) Please see below for applicable fees.

Provide complete mailing address information, including zip code, for all recipients of the transcript.

Sign your request. No request will be honored without the signature of the student whose record is being requested. No electronic signatures can be accepted.

Mail requests to:

Transcript Request
Registrar's Office - Dept. B
UC Berkeley Extension
1995 University Ave.
Suite 110
Berkeley, CA 94704-7000.

No partial transcripts will be issued. UC Berkeley Extension does not issue In-Progress transcripts. Students may use either the Enrollment Confirmation or request a Statement of Fees Paid letter to confirm their current enrollment status.

Hours and fees
There is a $15 fee per copy requested for regular delivery. There is a $15 additional fee for rush service, which may be either in-person pickup at the Registrar's Office at 1995 University Ave., Suite 110, Berkeley, or mailing via First Class U.S. mail, provided the request is made before 3 pm, Mon.-Fri., with the exception of holidays. Rush requests submitted after 3 pm will be processed and mailed the next business day. Please include your daytime and evening phone numbers in the event any questions arise with respect to your request.

In-person order and pick-up of your transcript
Walk-in purchase of transcripts is permitted, with no advance order, at 1995 University Ave., Suite 110, Berkeley, 8 am-3:00 pm, Mon.-Fri. You must show valid photo ID when picking up your transcript. If someone else will pick up your transcript, you must provide that person with your written and signed authorization in order for your transcript to be released; your authorization will be retained by Extension. Your designee must present valid photo ID. There is an additional fee of $15 for this rush service.

Course description/enrollment verification

Your Social Security number
The University is required by federal law to report your Social Security number and other pertinent information to the Internal Revenue Service pursuant to the reporting requirements imposed by the Taxpayer Relief Act of 1997. Social Security number disclosure is mandatory. This notification is provided to you as required by the Federal Privacy Act of 1974.

Accreditation

UC Berkeley Extension is accredited by the Western Association of Schools and Colleges.

Diana Wu, Ed.D.

Diana Wu, Ed.D.

Dean, UC Berkeley Extension