PLEASE NOTE THAT UC BERKELEY EXTENSION WILL NO LONGER HOST ON-SITE EXAM PROCTORING AFTER JUNE 15, 2017.
Ongoing, continuous enrollment courses can begin at any time you choose to enroll. From the date of enrollment, unless otherwise noted, you have a maximum of 180 days to complete your coursework (including the final exam or project). The 180 days begins when you enroll, not when you begin coursework. Course completion dates are strictly enforced.
Expect a minimum of 30 days per semester unit to finish by the course end date; for 3–4 semester unit courses, there is a minimum of 90 days of study. This allows for instructor-led interaction and feedback between assignments in order to get the most out of your class. You should plan to submit one module at a time, allowing at least a week for grading and feedback from your instructor. If you are unable to complete your coursework and do not officially withdraw from the online course before the completion date, you receive a grade of F.
Fixed-date courses have specific start and finish dates. You complete homework assignments within the specific dates posted in the course section’s information and as set by your instructor in the course syllabus.
Your instructor will need to approve the release of your exam. All of your coursework must be graded and you must meet the time-in-course requirement of 30 days per course unit (90 days for 3-plus-unit courses). The exam must be completed by your course end date.
To request approval, log on to your student account and click on “My Proctored Exams.” Click on the “Send Request” button. Please request your exam about two weeks before your desired test date. Remember, your exam must be completed by your course end date. Once your exam is approved for release by your instructor, your request status will change from "Sent" to "Approved." At that point, send your approved proctor your exam by clicking on the “Select a Proctor” button next to your approved exam.
Your exam is available one week before the course end date and up to one week after the course end date. Once we are notified that you have selected an approved proctor, we will send him/her the exam within 3 business days. You will receive an email when the exam has been sent. At that point, please schedule your exam appointment.
Check your course syllabus for exam requirements and other important information. You will need to find and submit a proctor that meets our requirements below. You should begin this process between the time you enroll and midway through the course to ensure you are able to meet your course completion date.
Choose a Proctor that Meets the Following:
- A university or professional testing/learning center. You can view already approved Exam Centers here.
- The National Testing Center Association (NTCA) may offer possible options in your area.
- High school principal or administrator (No middle or elementary school administration)
- College or university faculty member or administrator
- A public or university librarian
- U.S. embassy or EducationUSA office staff (for international students)
- Military chaplain or education officer (additional option if you serve in the armed forces)
Request Proctor Approval:
- Once you have selected a proctor or testing center, log in to your student account and click on “My Proctors” on the left-side of the page. Click "Nominate a New Proctor," and submit the online form with the proctor’s information.
- We will review your proctor selection. If you chose someone not previously verified and approved to proctor for UC Berkeley Extension, we will send a verification form to that person. The form must be completed and returned to our office before he/she can be approved.
- Within 2 business days after we receive your nominated proctor’s verification form, you will receive an email about the approval decision.
- At least 2 weeks prior to your exam, you should request approval from your instructor to take your exam. Log in to your student account and click on “My Proctored Exams.” Click on the “Send Request” button.
- Take your exam as scheduled.
- Give your proctor a pre-addressed, prepaid ($3.00) envelope to return your exam. Address to:
UC Berkeley Extension
Online Exams Office
1995 University Ave., Suite 200
Berkeley, CA 94704
Plan carefully to ensure you arrive on time. Bring a government-issued ID, a pen and any other supplies that your instructor approved for your exam; check your course syllabus for this information.
Items not allowed:
- Programmable, specialized (i.e., financial, scientific, etc.) and graphing calculators, unless specifically listed by your instructor. Laptops or other electronic devices, unless special permission is given.
- Ebooks: If you purchased an ebook of your course text and a book is allowed for your exam, you will need to procure a hard copy of your book in order to use it on the exam.
If you are unable to keep an examination appointment, please notify the Final Exams Office and your designated proctor without delay.
Once we receive an acceptable copy of your completed exam, we will forward it to your instructor for grading within 4 business days. Anticipate that it will take 3–4 weeks from the time we receive your exam until your final grade is posted. To view your final grade, log in to your student account and select “My Enrollment History.” If you have any questions about your final course grade and official transcripts, please email firstname.lastname@example.org.
You must be able to communicate effectively and clearly using email and an online discussion board to work on assignments with students who may reside in different time zones. If your native language is not English, we recommend that you have achieved a minimum level of English proficiency. You do not need to submit test scores; however, Extension encourages you to be aware of your own language proficiency. For example, students who achieve a minimum TOEFL score of 80 iBT, a minimum IELTS score of 6.5, or have previously taken and successfully completed courses taught in English may be more confident in their ability to succeed in an online course.