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Concurrent Enrollment

About Concurrent Enrollment

Enroll in UC Berkeley campus courses without formal admission to the University. Concurrent enrollment is only available for spring and fall terms. Students interested in attending UC Berkeley campus courses during summer should visit the Summer Sessions website.

UC Berkeley Extension's concurrent enrollment program provides an opportunity for community members to enroll in UC Berkeley campus courses on a space-available basis; registered UC Berkeley students always have enrollment priority.  Concurrent enrollment allows you to concentrate on a specific subject area, satisfy prerequisites for graduate school or earn additional units to transfer to your home institution. Contact your academic adviser or articulation officer regarding transfer credit to see if this option will work for you. If you have been previously matriculated in a UC Berkeley undergraduate program and did not complete your degree, special provisions may apply to you.

Concurrent enrollment is also open to qualified high school students. Please see your high school adviser or counselor for information. Advisers may contact us via email at concurrent@unex.berkeley.edu.

Classes in the School of Law are not eligible for concurrent enrollment. Due to ongoing budgetary constraints, the number of class sections for certain courses may be reduced, and space may be unavailable for concurrent enrollment applicants.

Participating in UC Berkeley Extension’s concurrent enrollment program does not in itself provide preference in admission to the University of California. Students interested in applying to UC should refer to the UC Admissions website or the admissions office of the UC campus they wish to attend for details about the admissions process.

International Student Eligibility

If you are an international student and have received an invitation to study from a UC Berkeley campus department, you must then apply to UC Berkeley Extension as an international concurrent enrollment student. International students must submit their campus invitation to study, along with a concurrent enrollment application and fee to Extension’s International Student Administrative Services. For an application and additional information, please email UC Berkeley Extension International Student Services.

As an international student, you must be officially invited by a UC Berkeley campus department to study full time in the Concurrent Enrollment program, and not every department accepts concurrent enrollment students. In addition, you must demonstrate satisfactory academic progress within the concurrent enrollment program to be approved to continue your studies for an additional term(s).

Detailed information about fees and the course enrollment process is provided once you have been accepted for international concurrent enrollment. After you are accepted, Extension issues a Certificate of Eligibility, Form I-20 for full-time study (typically 12 semester units per term). Upon arrival in the U.S., you must attend a mandatory orientation session. Also upon arrival, you create and submit an enrollment application for specific courses and pay the course fees.

Important note: If your enrollment application for any course is rejected, you must then apply for an alternate course before the add/drop deadline to maintain full-time status. You must be enrolled full time and demonstrate satisfactory academic progress in order to maintain F-1 status.

Deadlines and Schedules

Fall and Spring Semester Deadlines and Schedule for Concurrent Enrollment
Event Fall 2012 Spring 2013
Class application opens Aug. 1, 2012 Jan. 2, 2013
Semester begins Aug. 16, 2012 Jan. 15, 2013
Instruction begins Aug. 23, 2012 Jan. 22, 2013

Add/Drop Deadline includes the following:

  • Class application deadline
  • Payment deadline
  • Deadline for add/drop, transers and student-initiated refund requests

A verbal arrangement with an instructor is not official enrollment approval; See Enrollment Approval and Changes for instructions.
Sept. 21, 2012, at 4 pm Feb. 22, 2013, at 4 pm
Grade Option Deadline 1:
Deadline to change from credit to Not for Credit (NC) or NC to credit; log into your concurrent enrollment account to make changes to classes requested for credit.** 		Sept. 21, 2012, at 4 pm Feb. 22, 2013, at 4 pm
Grade Option Deadline 2:
Deadline to change grading option from letter grade to P/NP, or change of grading option from P/NP to letter grade; log into your concurrent enrollment account to make this change at any time before the deadline. **		 Oct. 26, 2012, at 4 pm April 5, 2013, at 4 pm
Instruction ends Dec. 7, 2012 May 10, 2013
Final examinations Dec. 10–14, 2012 May 13–17, 2013
Semester ends Dec. 14, 2012 May 17, 2013

**Note that application, refund and grade option change deadlines for concurrent enrollment differ from other Extension courses.

Application Process

Before you apply

Special Application Instructions and Restrictions

  • Anthropology
  • English
  • Integrative Biology
  • Molecular and Cell Biology

Application Instructions for Other Departments

Enter your application

  1. Create or log into your Concurrent Enrollment Application Account, or if you have created an account previously, log into your existing account.
    • Forgot your password? If you forgot your password, click on the forgotten password link. This will take you to a page where you are asked your security question. The correct answer to the security question (which you chose when initially entering your application) triggers a password reset email. If you forgot the answer to your security question, please call 510-642-411, Extension 5
    • Do not use an @berkeley.edu address for your account.Your @berkeley.edu email account expires after the term ends and could create problems with accessing your account later on.
    • Do not create multiple accounts. Creating duplicate accounts may interfere with the review of your application and the ability to authenticate through CalNet. If you have created a duplicate account, email concurrent@unex.berkeley.edu so that your accounts can be merged
  2. After you have logged into your account, select Apply for Class from the Application/Enrollment menu (the menu bar is blue, just under Concurrent Enrollment). Enter the course control number (CCN) for the primary section of the class you want. Verify whether the instructors are correct. If not, double-check the Schedule of Classes to ensure you have entered the CCN for the correct section. If it is the wrong CCN, drop the incorrect CCN and add the correct CCN.
  3. Enter a grade option for each class. Depending upon the class, the grade options offered may include: letter grade (LG), Pass/Not Pass (P/NP), Satisfactory/Unsatisfactory (S/U), or Not for Credit (NC). Please note that there are strict deadlines to change grade options. If you wish to audit or if you do not wish to receive a grade or credit for the class, enter NC (Not for Credit). If you select NC, no units appear for that class on your Class List, and the minimum course fee (1 unit) applies. Check with the department offering your class and your adviser before entering NC. If you are transferring credit, your school may require letter grading. Note that some departments—including East Asian Languages, Buddhist Studies, Chinese, Japanese, Korean and Tibetan—reject any application requesting NC. Verify that you have entered the correct grade option, and see “How do I change my grade option” for more information.
  4. If you are taking your class for credit, and your class has variable units, enter the number of units you wish to complete. If you make a mistake, drop the class, then add the class with the correct number of units. The system prevents you from entering the same CCN twice.
  5. Verify that all of your courses are correctly listed including the correct CCN numbers, the correct number of units and the correct grade option. If not, repeat steps 2–4.
  6. Submit any supplemental applications or documentation to the instructor or department as required.
  7. Once you have paid your fees and your enrollment is fully reviewed and approved, you will be enrolled and receive access to additional class resources, e.g., the class bSpace and class email notifications. It is advisable to apply early to gain access to these resources and ensure that you are able to access the resources necessary for your academic success.

Fees and Payment

Fee assessment and payment

  1. To pay your fees, print three copies of your class list, and bring these copies to UC Berkeley Extension, 1995 University Avenue, Suite 110, Berkeley, during business hours for fee assessment and payment before the payment deadline. Your application is not complete until you have paid all fees.
  2. Your receipt is the copy of your class list that is run through the cash register upon fee payment or your credit card charge receipt attached to your class list. Retain your receipt. You may need your receipt to obtain UCB library privileges.
  3. You must pay your fees in person. Your application is not complete until all fees are paid in full. Partial payment is not accepted.

Your application will not begin review for enrollment approval until you have paid all fees.

Fee per class for concurrent enrollment application

There is a $125 nonrefundable application fee for each term. For classes with a secondary lab section, an additional $100 is charged (see "fee with lab" below). Please note that fees may be subject to change. You are responsible for ensuring that your application is reviewed and approved in a timely manner. Please review the instructions for application before submitting your application.

Fee Per Course for Concurrent Enrollment
Units Fee Fee with Lab
0-0.5 $655 $755
1 $655 $755
2 $1,310 $1,410
3 $1,965 $2,065
4 $2,620 $2,720
5 $3,275 $3,375
6 $3,930 $4,030
over 6 units No. of units times $655/unit No. of units times $655/unit + $100

Enrollment Approval and Changes

Application review

Add/Drop

Grade Option and Variable Unit Changes

You are responsible for applying for the correct class with the correct grade option and units and for ensuring that your application is reviewed in a timely manner by following up with reviewers. Please note that verbal approval from your instructor to take a class or to transfer into a class does not constitute official enrollment approval. You are not considered to be officially enrolled in a class and you do not appear on the instructor's class list (through BearFacts and bSpace) until your application status is "Approval Completed." It may take up to 24 hours after your enrollment was approved for these systems to be updated. Requests for changes to your class list, grade option or units must be completed by published deadlines.

Review completed

  1. If your application is rejected at any level, an email notification is automatically sent to the email address that you entered on your application.  You should discontinue participation and attendance in the class immediately. Your class fees for the denied class are fully refunded to you after the add/drop deadline; the application fee is nonrefundable. If it is before the add/drop deadline and you wish to transfer your fees by applying for another class, please see “Transfers (Add/Drop)” in the above section.
  2. If your application is approved, you receive email notification that you have been approved for enrollment in that class. Your approval status for that class will change to “Approval Completed”.
  3. If applicable, be sure to contact the instructor or head GSI to confirm your assignment to the class's secondary sections (e.g. labs, discussion).
  4. Once you are approved, you will need a CalNet ID and passphrase. A CalNet ID is your online identity at UC Berkeley. Once you have activated your CalNet ID, you will be able to access many UC Berkeley online services including:
  5. To activate your CalNet ID and passphrase, please do the following:
    • New Students: If you have never previously been enrolled on the main campus or via Concurrent Enrollment or were never previously employed at UC Berkeley, an Extension ID and PIN is assigned to you upon enrollment approval. You can view your ID and PIN by logging into your Concurrent Enrollment Application Account, and clicking on your Personal Profile page. Follow the instructions and go to https://net-auth.berkeley.edu/cgi-bin/krbcpw?NewStudent. The screen asks you for your student ID, which is your Extension ID, and PIN. Select a personalized CalNet ID and convert your PIN to a passphrase.
    • Returning Students (including matriculated campus students and returning Extension concurrent enrollment students): If you have been assigned an Extension ID and/or CalNet ID previously, your existing accounts are re-activated for the current term upon enrollment approval, and you should be able to use your existing personalized CalNet ID and passphrase.
    • UC Berkeley Employees: If you are a UC Berkeley employee, you can skip the activation of your Extension and CalNet ID, and use your existing personalized CalNet ID and passphrase upon enrollment approval.

It may take up to 24 hours after application status changes to "Approval Completed" before you can create or access your CalNet ID and passphrase or before you access bSpace with your existing CalNet ID and passphrase. For more information on your CalNet ID and passphrase, please see “I’m having trouble with my CalNet ID—what do I do?

Concurrent Enrollment FAQ

Before You Apply

  1. What is concurrent enrollment?
  2. Do I need to apply to and be admitted to UC Berkeley to apply for enrollment through concurrent enrollment?
  3. What happens if I have been previously matriculated in a UC Berkeley undergraduate program, and I did not complete it?
  4. Who is eligible to apply for concurrent enrollment?
  5. Are high school students eligible to apply for concurrent enrollment?
  6. Are international students eligible to apply for concurrent enrollment?
  7. Are all classes available through concurrent enrollment?
  8. Are there deadlines for concurrent enrollment?
  9. How do I apply?

Application Process

  1. I am getting error messages when I try to enter an application. What should I do?
  2. When I view my account, my name displays question marks for non-English alphabet letters. What should I do?
  3. How do I audit a class?
  4. My instructor says s/he didn't receive an email saying that my application is awaiting review. What should I do?
  5. When and where do I pay fees?
  6. What happens if my application is rejected?
  7. Why would my application be rejected?

After You Have Applied

  1. How do I request a refund?
  2. How do I drop a class?
  3. How do I transfer between classes?
  4. How do I add a class?
  5. How do I change the number of units for my variable unit class?
  6. How do I find out the status of my application for concurrent enrollment?
  7. When am I considered to be officially enrolled in a class and when will I appear on the class list?
  8. How do I enroll in a secondary section for my class?
  9. What do I do when I've forgotten my concurrent enrollment login password?
  10. What is my student status when enrolled through concurrent enrollment?
  11. Where do I purchase textbooks for my class?
  12. Can I get a UC Berkeley library card?
  13. How do I access bSpace?
  14. I am an instructor and have a concurrent enrollment student in my class. Can concurrent enrollment students access?
  15. The instructor for my class requires the use of clickers in our class. Where can I get the clicker?
  16. How do I update my address, phone number and other application information?

About Your CalNet ID

  1. What is a CalNet ID, why do I need it and how do I get it?
  2. I'm having trouble with my CalNet ID—what can I do?
  3. Am I eligible for a CalMail (@berkeley.edu) email account?
  4. Which other services can I access with my CalNet ID and passphrase?

Your Grades

  1. How do I change my grade option?
  2. How do I receive my final grades? Can I see my concurrent enrollment grades online?
  3. Where is my transcript of record for concurrent enrollment?

If Your Question Is Not Answered Here

Before You Apply

1. What is concurrent enrollment?

See our overview of concurrent enrollment.

2. Do I need to apply to and be admitted to UC Berkeley to apply for enrollment through concurrent enrollment?

No. Concurrent enrollment does not require you to go through the formal admissions process for degree-seeking students. Please note that participating in UC Berkeley Extension’s concurrent enrollment program does not in itself provide preference in admission to the University of California. Students interested in applying to UC should refer to the UC Admissions website or the admissions office of the UC campus they wish to attend for details about the admissions process.

3. What happens if I have been previously matriculated in a UC Berkeley undergraduate program, and I did not complete it?

If you have been previously matriculated at UCB, and did not complete your program, you should check with your school or college before attempting any Berkeley-equivalent course work. Any graduating UC Berkeley senior who intends to use concurrent enrollment course work to complete any UCB degree program should consult your school/major advisers before withdrawing from campus registration to avoid unintended consequences. Note that concurrent enrollment applicants (even graduating UC Berkeley seniors) are not considered until all registered UC Berkeley students have been enrolled in a class. Campus repeat rules also apply to courses taken through concurrent enrollment. Concurrent enrollment is not eligible for Title IV financial aid.

The UC Berkeley Academic Senate Regulation A208 went into effect in fall 2005 and stipulates that as a condition of enrollment in UC Berkeley–equivalent courses (with the XB or XBW designation), the following regulations apply to UC Berkeley–matriculated undergraduate students and students who are enrolled in the Fall Program for Freshmen:

4. Who is eligible to apply for concurrent enrollment?

As long as you have met the published prerequisites for a course, you may apply for concurrent enrollment. Please note that additional requirements apply to international students (see below). Approval for enrollment requires that there be space available in your requested class after registered UC Berkeley students have enrolled for classes, and may require you to provide transcripts showing prior course work which satisfies stated prerequisites. Some departments have special restrictions or supplemental application processes that are administered within the department. Note that some application fees are nonrefundable in the event your application is denied. If you are a student with special needs, please email us as early as possible so that any necessary arrangements can be made for your academic success.

5. Are high school students eligible to apply for concurrent enrollment?

As long as you have met the published prerequisites for a course, and you have followed the instructions on what to do before you apply, you may apply for concurrent enrollment. As a high school student, you should work with your high school counselor to allow sufficient time in your schedule for travel as well as class. Getting to and from campus can be very time consuming, and if you are driving a car, parking can be difficult. Public transportation is highly recommended to avoid parking issues.

6. Are international students eligible to apply for concurrent enrollment?

International students who want to apply for classes through concurrent enrollment must be formally invited by a UCB campus department. For information regarding general international student requirements, please visit the International Student Eligibility section.

7. Are all classes available through concurrent enrollment?

Classes in the School of Law are not available through concurrent enrollment, nor, in general, are Haas School of Business classes. Concurrent enrollment applications are considered only after all registered UC Berkeley students have enrolled; it does not matter if you submit your application early, the registered UC Berkeley student always has enrollment precedence. You must meet any prerequisites for the class in order to be approved for enrollment.

8. Are there deadlines for concurrent enrollment?

Yes. With the exception of international students who have an earlier application and payment deadline, the following general deadlines are enforced for all applicants. Earlier deadlines may apply to applicants in certain schools and departments such as the Haas School of Business. Please check with your school and department before the beginning of the term so that you can meet these deadlines. All refund requests are subject to a $50 processing fee per class; the application fee is nonrefundable.

9. How do I apply?

Follow the instructions on what to do before applying, how to enter your application and make payment to complete your application. Your application is not considered to be complete until you have paid all required fees, and no application is forwarded for campus review until it is complete.

Some departments have special restrictions or a supplemental application process that you must complete before your electronic application is considered. If you do not meet the departmental deadlines, the department may reject your application for administrative reasons.

Application Process

1. I am getting error messages when I try to enter an application. What should I do?

The application may have timed out. Please log out, and log back in. You may wish to clear your cache prior to logging back in. Please note that the application is a secure webpage, and your application is not processed correctly if you do not log in and out of the site each time. Accessing pages after the login page by using bookmarks may lead to error messages, and cause your request to hang up.

2. When I view my account, my name displays question marks for non-English alphabet letters. What should I do?

The following substitutions should be made for non-English alphabet letters to ensure that your records compile accurately:

Non-English Letter Replace With
ä ae
å aa
æ ae
ø oe
ü ue

3. How do I audit a class?

When you enter the CCN for your class, you are asked to enter a grade option. To audit a class, select Not for Credit (NC) as your grade option. The class appears on your permanent student record, however, no units are recorded for the class if your enrollment application is approved, and NC appears as the grade. Note that some departments reject any application requesting NC, including East Asian Languages, Buddhist Studies, Chinese, Japanese, Korean and Tibetan studies. Check with the department offering your class or your adviser before entering NC as your grade option.

4. My instructor says she or he didn't receive an email saying that my application is awaiting review. What should I do?

Check your application status by logging into the concurrent enrollment website to ensure that your application has been forwarded to the instructor for review. If the status shows that your application was submitted to the instructor, the instructor does not need the email to access your application. She or he can log into BearFacts for faculty, where a link to any pending applications is displayed in the lower left corner of the screen. The instructor chooses to approve or deny the applications, and clicks the Submit button at the bottom of the screen. You should follow up with your instructor to ensure your application is reviewed in a timely manner. Please note that verbal approval from your instructor to take a class or to transfer into a class does not constitute official enrollment approval. You are not considered to be officially enrolled in a class and you do not appear on the instructor's class list (through BearFacts and bSpace) until your application status changes to "Approval Completed." It may take up to 24 hours after your enrollment was approved for these systems to be updated.

5. When and where do I pay fees?

Once you have entered your application, fees can be paid any time before the add/drop deadline (except for international students who have an earlier deadline). Please see Concurrent Enrollment Fees for more information.

6. What happens if my application is rejected?

Please see Enrollment Approval and Changes: Review Completed for more information.

7. Why would my application be rejected?

Your application may be denied for any of several reasons. Among these reasons are:

There are other reasons why an application may be denied. You are strongly advised to speak to the instructor, department, school adviser, etc., before applying for classes through concurrent enrollment.

After You Have Applied

1. How do I request a refund?

Please see Enrollment Approval and Changes: Add/Drop for more information.

2. How do I drop a class?

Please see Enrollment Approval and Changes: Add/Drop for more information.

3. How do I transfer between classes?

Please see Enrollment Approval and Changes: Add/Drop for more information.

4. How do I add a class?

Please see Enrollment Approval and Changes: Add/Drop for more information.

5. How do I change the number of units for my variable unit class?

To change the amount of variable units for your class, the process is the same as a transfer between classes. Please see Enrollment Approval and Changes: Add/Drop for more information.

6. How do I find out the status of my application for concurrent enrollment?

Please see Enrollment Approval and Changes: Application Review for more information.

7. When am I considered to be officially enrolled in a class?

You are not considered to be officially enrolled in a class and you do not appear on the instructor's class list (through BearFacts and bSpace) until your application status is "Approval Completed." It may take up to 24 hours after your enrollment was approved for these systems to be updated.

8. How do I enroll in a secondary section for my class?

Please see Before You Apply for more information.

9. What do I do when I've forgotten my concurrent enrollment login password?

Please see Enter your Application for more information.

10. What is my student status when enrolled through concurrent enrollment?

You are an Extension (not campus or registered UC Berkeley) student when enrolled through concurrent enrollment. Extension student privileges differ from registered UC Berkeley students. For example, there is no health insurance or parking privilege associated with your concurrent enrollment student status.

Participating in UC Berkeley Extension’s concurrent enrollment program does not in itself provide preference in admission to the University of California. Students interested in applying to UC should refer to the UC Admissions website or the admissions office of the UC campus they wish to attend for details about the admissions process.

11. Where do I purchase textbooks for my class?

You can purchase the textbooks for your class online or in person at the Cal Student Store. You need to know the program (main campus), the term, the department and the academic course number or CCN.

12. Can I get a UC Berkeley library card?

As an Extension student, you can apply for a UCB library card at the Doe Library circulation desk; bring a copy of your payment receipt and class list with you when you apply. There is an associated cost. You must apply and pay for a library card to access the library databases online and to access the library stacks.

13. How do I access bSpace?

bSpace access is provided to you only after your application has been fully approved, and your name has been added to the instructor's electronic class list (accessed by the instructor through BearFacts for faculty). After these processes are completed, and you have activated your CalNet ID and passphrase, if necessary, you should be able to authenticate into bSpace. It may take up to 24 hours after your enrollment is approved before you can access bSpace with your CalNet ID and passphrase.

Ask the professor or GSI to email you the content in question until your bSpace access is working. Do not create a guest account to access bSpace because you may be prevented from accessing any bSpace sites once your CalNet ID is activated. Not all classes have a bSpace; check with your instructor or GSI to find out if your class or section has a bSpace.

Please review the Enrollment Approval and Changes: Review Completed and About Your CalNet ID sections for more information.

14. I am an instructor and have a concurrent enrollment student in my class. Can concurrent enrollment students access bSpace?

As a concurrent enrollment student, the student does not have automatic access to bSpace like registered Berkeley students. A concurrent enrollment student does not have an active CalNet ID or UID until her or his application to enroll in class has completed approval.

ETS policy is that a concurrent enrollment student does not have access to your site until her or his application to enroll has been fully approved, and he or she is given a CalNet ID. At that time, the student should appear on your bSpace and eGrades roster. If the student does not appear on your bSpace roster, you may add the student with the student's UID number found in the CalNet directory. Please do not add the student as a guest as this creates conflicting accounts later that may prevent the student from accessing any bSpace sites.

15. The instructor for my class requires the use of clickers in our class. Where can I get the clicker?

The primary brand of clickers used on campus is called i>clicker. You can purchase an i>clicker at the Cal Student Store. Take it to your class and the instructor includes information about how he or she plans to use it in class.

Once you have an Extension ID, you can register your i>clicker at www.iclicker.com/registration.

16. How do I update my mailing address, email, phone number and other application information?

You can do these updates online via your concurrent enrollment account.

About Your CalNet ID

1. What is a CalNet ID,  why do I need it, and how do I get it?

For more information, please see Enrollment Approval and Changes: Review Completed.

2. I’m having trouble with my CalNet ID and passphrase—what can I do?

3. Am I eligible for a CalMail (@berkeley.edu) email account?

Once you have your CalNet ID and passphrase, you can create a CalMail account. Please note that your email account expires when the term is over. Do not set your CalMail account as your permanent email address. When you use the forgotten password link, your temporary password is automatically sent to the email address associated with your account.

4. Which other services can I access with my CalNet ID and passphrase?

For more information, please see Enrollment Approval and Changes: Review Completed.

Your Grades

1. How do I change my grade option?

For more information, please see Enrollment Approval and Changes: Grade Option and Variable Unit Changes.

2. How do I receive my final grades? Can I see my concurrent enrollment grades online?

Concurrent enrollment grades are mailed to the permanent address you have entered on your application. You cannot view your grades online. For fall, you should expect to receive your grades by the middle of January; for spring, you should expect to receive your grades by the middle of June.

3. Where is my transcript of record for concurrent enrollment?

As a concurrent enrollment student, you are an Extension student in a Berkeley-equivalent course, and your transcript is kept by Extension. If you require a copy of your transcript, send your request to Extension.

If you are or ever have been previously matriculated at UC Berkeley as an undergraduate student, please see What happens if I have been previously matriculated in a UC Berkeley undergraduate program, and I did not complete it?

If Your Question Is Not Answered Here

If you still have a question, email your question to concurrent@unex.berkeley.edu or call UC Berkeley Extension Student Administrative Services at (510) 642-4111.