About Concurrent Enrollment

Enroll in UC Berkeley campus courses without formal admission to the University. Concurrent enrollment is only available for spring and fall terms. Students interested in attending UC Berkeley campus courses during summer should visit the Summer Sessions website.

UC Berkeley Extension's concurrent enrollment program provides an opportunity for community members to enroll in UC Berkeley campus courses on a space-available basis; matriculated UC Berkeley students who register and enroll through main campus systems always have enrollment priority. Concurrent enrollment allows you to concentrate on a specific subject area, satisfy prerequisites for graduate school or earn additional units to transfer to your home institution. Contact your academic adviser or articulation officer regarding transfer credit to see if this option will work for you. If you have been previously matriculated in a UC Berkeley undergraduate program and did not complete your degree, special provisions may apply to you.

Concurrent enrollment is also open to qualified high school students. Please see your high school adviser or counselor for information. Advisers may contact us via email at extension-concurrent@berkeley.edu.

Classes in the School of Law are not eligible for concurrent enrollment. Due to ongoing budgetary constraints, the number of class sections for certain courses may be reduced, and space may be unavailable for concurrent enrollment applicants.

Participating in UC Berkeley Extension’s concurrent enrollment program does not in itself provide preference in admission to the University of California. Students interested in applying to UC should refer to the UC Admissions website or the admissions office of the UC campus they wish to attend for details about the admissions process.

International Student Eligibility

If you are an international student and have received an invitation to study from a UC Berkeley campus department, you must then apply to UC Berkeley Extension as an international concurrent enrollment student. International students must submit their campus invitation to study, along with a concurrent enrollment application and fee to Extension’s International Student Administrative Services. For an application and additional information, please email UC Berkeley Extension International Student Services.

As an international student, you must be officially invited by a UC Berkeley campus department to study full time in the Concurrent Enrollment program, and not every department accepts concurrent enrollment students. In addition, you must demonstrate satisfactory academic progress within the concurrent enrollment program to be approved to continue your studies for an additional term(s).

Detailed information about fees and the course enrollment process is provided once you have been accepted for international concurrent enrollment. After you are accepted, Extension issues a Certificate of Eligibility, Form I-20 for full-time study (typically 12 semester units per term). Upon arrival in the U.S., you must attend a mandatory orientation session. Also upon arrival, you create and submit an enrollment application for specific courses and pay the course fees.

Important note: If your enrollment application for any course is rejected, you must then apply for an alternate course before the add/drop deadline to maintain full-time status. You must be enrolled full time and demonstrate satisfactory academic progress in order to maintain F-1 status.

Deadlines and Schedules

Fall and Spring Semester Deadlines and Schedule for Concurrent Enrollment
Event Fall 2013 Spring 2014
Class application opens Aug. 1, 2013 Jan. 2, 2014
Semester begins Aug. 22, 2013 Jan. 14, 2014
Instruction begins Aug. 29, 2013 Jan. 21, 2014

Add/Drop Deadline includes the following:

  • Class application deadline
  • Payment deadline
  • Deadline for add/drop, course withdrawals, transfers and student-initiated refund requests

A verbal arrangement with an instructor is not official enrollment approval; See Enrollment Approval and Changes for instructions.
 
Sept. 27, 2013, at 4 pm Feb. 21, 2014, at 4 pm
Grade Option Deadline 1:
Deadline to change from credit to Not for Credit (NC) or NC to credit; log into your concurrent enrollment account to make changes to classes requested for credit.**
Sept. 27, 2013, at 4 pm Feb. 21, 2014, at 4 pm
Grade Option Deadline 2:
Deadline to change grading option from letter grade to P/NP, or change of grading option from P/NP to letter grade; log into your concurrent enrollment account to make this change at any time before the deadline. **
Nov. 1, 2013, at 4 pm April 4, 2014, at 4 pm
Instruction ends Dec. 13, 2013 May 9, 2014
Final examinations Dec. 16–20, 2013 May 12–16, 2014
Semester ends Dec. 20, 2013 May 16, 2014

**Note that application, add/drop, refund and grade option change deadlines for concurrent enrollment differ from other Extension courses.

Application Process

Before you apply

  • If you are completing a degree program, consult with your school and major adviser to ensure that any concurrent enrollment coursework transfers and applies toward your requirements.
  • Review the Schedule of Classes to identify the classes that interest you. Note the name of the instructor listed with the section that fits your schedule and the Course Control Number (CCN) for the primary section of the class. If a CCN number does not appear in the Schedule of Classes, contact the campus department.
  • To determine if a class is full or has a waitlist, look at the bottom of the class listing in the Schedule of Classes, as shown in the example below. If there are students on the waitlist, that course is full, even if there seems to be available seats. Concurrent enrollment applications for this class are rejected. Do not apply for this course.

 

Special Application Instructions and Restrictions

  • Classes in the School of Law are not eligible for concurrent enrollment.
  • For the following departments, go to the first class meeting to ask the instructor for approval to enroll in the class. If the instructor says that you may enroll, then proceed to enter your application.
  • Anthropology
  • English
  • Integrative Biology
  • Molecular and Cell Biology

Application Instructions for Other Departments

  • For other departments, after you have identified possible classes, contact the instructor by using the directory search or by going through the department's website. Tell the instructor that you are contacting him or her because you think that you want to apply for his or her class through concurrent enrollment. Ask if there is space available for you to do so. You should also give a brief introduction of your qualifications for enrolling in the class, and what you hope to gain from the class.
  • Provide the instructor with any requested supporting documentation (e.g., transcripts) and contact the department to find out if there are any additional departmental requirements.
  • If the instructor or department indicates that you may proceed with your application, follow the steps in Enter Your Application (see below).

Enter Your Application

  • Create or log into your Concurrent Enrollment Application Account, or if you have created an account previously, log into your existing account.
    • Forgot your password? If you forgot your password, click on the forgotten password link. This will take you to a page where you are asked your security question. The correct answer to the security question (which you chose when initially entering your application) triggers a password reset email. If you forgot the answer to your security question, please email extension-concurrent@berkeley.edu or call 510-642-411, Extension 5
    • Do not use an @berkeley.edu address for your account.Your @berkeley.edu email account expires after the term ends and could create problems with accessing your account later on.
    • Do not create multiple accounts. Creating duplicate accounts may interfere with the review of your application and the ability to authenticate through CalNet. If you have created a duplicate account, email extension-concurrent@berkeley.edu so that your accounts can be merged
  • After you have logged into your account, select Apply for Class from the Application/Enrollment menu (the menu bar is blue, just under Concurrent Enrollment). Enter the course control number (CCN) for the primary section of the class you want. Verify whether the instructors are correct. If not, double-check the Schedule of Classes to ensure you have entered the CCN for the correct section. If it is the wrong CCN, drop the incorrect CCN and add the correct CCN.
  • Enter a grade option for each class. Depending upon the class, the grade options offered may include: letter grade (LG), Pass/Not Pass (P/NP), Satisfactory/Unsatisfactory (S/U), or Not for Credit (NC). Please note that there are strict deadlines to change grade options. If you wish to audit or if you do not wish to receive a grade or credit for the class, enter NC (Not for Credit). If you select NC, no units appear for that class on your Class List, and the minimum course fee (1 unit) applies. Check with the department offering your class and your adviser before entering NC. If you are transferring credit, your school may require letter grading. Note that some departments—including East Asian Languages, Buddhist Studies, Chinese, Japanese, Korean and Tibetan—reject any application requesting NC. Verify that you have entered the correct grade option, and see “How do I change my grade option” for more information.
  • If you are taking your class for credit, and your class has variable units, enter the number of units you wish to complete. If you make a mistake, drop the class, then add the class with the correct number of units. The system prevents you from entering the same CCN twice.
  • Verify that all of your courses are correctly listed including the correct CCN numbers, the correct number of units and the correct grade option. If not, repeat steps 2–4.
  • Submit any supplemental applications or documentation to the instructor or department as required.
  • Once you have paid your fees and your enrollment is fully reviewed and approved, you will be enrolled and receive access to additional class resources, e.g., the class bSpace and class email notifications. It is advisable to apply early to gain access to these resources and ensure that you are able to access the resources necessary for your academic success.

Fees and Payment

Fee assessment and payment

  1. To pay your fees, print three copies of your class list, and bring these copies to UC Berkeley Extension, 1995 University Avenue, Suite 110, Berkeley, during business hours for fee assessment and payment before the payment deadline. Your application is not complete until you have paid all fees.
  2. Your receipt is the copy of your class list that is run through the cash register upon fee payment or your credit card charge receipt attached to your class list. Retain your receipt. You may need your receipt to obtain UCB library privileges.
  3. You must pay your fees in person. Your application is not complete until all fees are paid in full. Partial payment is not accepted.

Your application will not begin review for enrollment approval until you have paid all fees.

Fee per class for concurrent enrollment application

There is a $125 nonrefundable concurrent enrollment application fee for each term. International students are assessed an additional $150 application fee prior to arrival for F-1 visa processing. For classes with a secondary lab section, an additional $100 is charged (see "fee with lab" below). Please note that fees may be subject to change. You are responsible for ensuring that your application is reviewed and approved in a timely manner. Please review the instructions for application before submitting your application.

Fee Per Course for Concurrent Enrollment
Units Fee Fee with Lab
0-0.5 $655 $755
1 $655 $755
2 $1,310 $1,410
3 $1,965 $2,065
4 $2,620 $2,720
5 $3,275 $3,375
6 $3,930 $4,030
over 6 units No. of units times $655/unit No. of units times $655/unit + $100
  • All class refund requests that are received before the add/drop deadline are processed after the 5th week of classes.
  • You will receive a full refund of your class fees if your application is rejected. If you wish to apply for another class and transfer your fees, please see “Enrollment Approval & Changes: Add/Drop” in the next section.
  • All refund requests are subject to a $50 processing fee per class. (This fee is waived if your application is rejected.)
  • The application fees are nonrefundable in all cases.
  • Make all checks payable to UC Regents. Please note that refund requests for check payments of $1,000 or more are subject to a 30-day holding period. A $25 charge is assessed for returned checks.
  • Fees may be subject to change.

Enrollment Approval and Changes

Application review

  • Once you have paid your fees, your application(s) is forwarded to the instructor to begin the official campus review process. At this point, you receive access to additional class resources, e.g., the class bSpace/bCourses and class email notifications. You should apply and pay early to gain access to these resources to ensure your academic success.
  • Within 24 hours after your application(s) status changes to “Submitted to Instructor” you need to activate a CalNet ID and passphrase. A CalNet ID is your online identity at UC Berkeley. Once you have activated your CalNet ID, you are able to access many UC Berkeley online services including:
    • bSpace/bCourses: where your class assignments and syllabi may reside
    • AirBears: the campus wireless network. Please refer to the security policy regarding campus network usage.
    • bConnected: where you can create and access your campus email, calendar and document sharing account.
    • Library databases: Please note that you must first open a library account to obtain library access.
    • You do not automatically have access to the same resources as a registered UC Berkeley student. If there are resources required for your class that you do not appear to be able to access, contact your instructor or the head GSI to enable these class-specific accesses.
  • To activate your CalNet ID and passphrase, please do the following:
    • New Students: If you have never previously been enrolled on the main campus or via Concurrent Enrollment or were never previously employed at UC Berkeley, an Extension ID and PIN is assigned to you within 24 hours after your application(s) status changes to “Submitted to Instructor”. You can view your ID and PIN by logging into your Concurrent Enrollment Application Account, and clicking on your Personal Profile page. Follow the instructions and go to https://net-auth.berkeley.edu/cgi-bin/krbcpw?NewStudent . The screen asks you for your student ID, which is your Extension ID, and PIN. Select a personalized CalNet ID and convert your PIN to a passphrase.
    • Returning Students (including matriculated campus students and returning Extension concurrent enrollment students): If you have been assigned an Extension ID and/or CalNet ID previously, your existing accounts are re-activated for the current term within 24 hours after your application(s) status changes to “Submitted to Instructor”, and you should be able to use your existing personalized CalNet ID and passphrase.
    • UC Berkeley Employees: If you are a UC Berkeley employee, you can skip the activation of your Extension and CalNet ID, and use your existing personalized CalNet ID and passphrase within 24 hours after your application(s) status changes to “Submitted to Instructor”.
  • It may take up to 24 hours after your application(s) status changes to "Submitted to Instructor" before you can create or access your CalNet ID and passphrase or before you access bSpace or bCourses with your existing CalNet ID and passphrase. For more information on your CalNet ID and passphrase, please see “I’m having trouble with my CalNet ID—what do I do? Once the application is officially approved by the instructor within the system, it is then forwarded to department chair and/or dean designate reviewers for approval, and then it returns back to UC Berkeley Extension for final approval.
  • Log into your Concurrent Enrollment Application Account to monitor your application's progress. If it appears that your application is stuck, contact the reviewer to answer any questions about your application. It is possible that your application may not be reviewed and approved or rejected until just prior to the add/drop deadline, as registered UC Berkeley student enrollment must be established before concurrent enrollments can be considered.
  • If you must maintain a full-time course load and your application has yet to be reviewed, you may wish to drop your existing class and add a different class that does not have impacted enrollment.
  • If a reviewer indicates that your application is likely to be rejected, ask the reviewer to reject your application now so that you can apply your funds to another class before the add/drop deadline.
  • You can only apply for enrollment into a primary section via concurrent enrollment; secondary section enrollments (e.g., labs and discussions) are not supported within the system. Please see Before You Apply for more information.

Add/Drop

  • Transfers (Add/Drop): If your application is rejected or if you decide to transfer from one class to another before the add/drop deadline, you may transfer your fees between class applications. Log into your concurrent enrollment application account, and choose the Application/Enrollment menu, select "Drop Class." Pick the class you want to transfer from, mark it and submit. The status of this class should change to "Dropped by Ext Student." Choose the Application/Enrollment menu, select Apply for Class. Enter the CCN for the class that you want to transfer to, along with the number of units if this is a variable unit class, and the grading option you want, then Submit. Check your class list to ensure that it is accurately updated, then email extension-concurrent@berkeley.edu, and explain your request to transfer from Class X to Class Y. (Include the CCN for both classes.) If there is a difference in the fee, you need to pay this prior to the add/drop deadline, or your application will not be forwarded to campus for review and approval and you will not be enrolled. In any case, if you do not send an email notification of your request to transfer, a refund for the class that you dropped is processed, and you are not considered for enrollment in either class.
  • Add Only: You can add a class application as long as it is before the add/drop deadline. Log into your concurrent enrollment application account, and choose the Application/Enrollment menu, select Apply for Class. Enter the CCN for the class that you want to add, along with the number of units if this is a variable unit class, and the grading option you want, then Submit. Check your class list to ensure that it is accurately updated. You need to come into the office for fee assessment and payment before the add/drop deadline for your application for your added class to be reviewed for enrollment.
  • Refund (Drop Only): Refunds must be requested by the add/drop deadline. Log into your concurrent enrollment application account, and choose "Drop Class" from the menu bar. Pick the class you want to drop, mark it and submit. The status of this class should change to "Dropped by Ext Student." This status triggers a refund for this class that is processed after the add/drop deadline. If you do not want a refund, but want to use those funds toward an application for a different class, please see “Transfers (Add/Drop)” above for more information. Please see Fees and Payment for more information regarding refunds.

Grade Option and Variable Unit Changes

  • If it is before Grade Option Deadline 1, you may change from Not for Credit (NC) to credit (letter grade or P/NP). Drop your class, then add it with the new grading option, and print three copies of your class list. Come to Extension during business hours to have your fees reassessed, and pay your fees before the add/drop deadline. Your application will also be resubmitted for review to the instructor, department and school since you are changing from noncredit status to credit and a grade or P/NP, which requires evaluation of your progress.
  • You may change from credit (letter grade or P/NP) to Not for Credit (NC) if it is before Grade Option Deadline 1 and the difference in class fees will be refunded to you after the 5th week of classes.
  • If it is before the Grade Option Deadline 2, you may change your grading option from letter grade to P/NP or from P/NP to letter grade through your concurrent enrollment application account. Log into your concurrent enrollment application account. Select Application/Enrollment from the menu bar, then Update Class.
  • Variable Unit Changes: To change the amount of variable units for your class, the process is the same as a transfer between classes. Please see Enrollment Approval and Changes: Add/Drop for more information regarding transfers.

Review completed

  1. If your application is rejected at any level, an email notification is automatically sent to the email address that you entered on your application. You should discontinue participation and attendance in the class immediately. Your class fees for the denied class are fully refunded to you after the add/drop deadline; the application fee is nonrefundable. If it is before the add/drop deadline and you wish to transfer your fees by applying for another class, please see “Transfers (Add/Drop)” in the above section.
  2. If your application is approved, you receive email notification that you have been approved for enrollment in that class. Your approval status for that class will change to “Approval Completed”.
  3. If applicable, be sure to contact the instructor or head GSI to confirm your assignment to the class's secondary sections (e.g. labs, discussion).

    You are responsible for applying for the correct class with the correct grade option and units and for ensuring that your application is reviewed in a timely manner by following up with reviewers. Please note that verbal approval from your instructor to take a class or to transfer into a class does not constitute official enrollment approval. You are not considered to be officially enrolled in a class until your application status is "Approval Completed." If your application is not approved in a timely manner, your access to class resources such as bSpace or bCourses may expire. Requests for changes to your class list, grade option or units must be completed by published deadlines.
  4. Frequently Asked Questions

    Do you have additional questions about Concurrent Enrollment? View the FAQ page.