Records

We maintain permanent academic records for UC Berkeley Extension students who have completed credit courses and noncredit courses numbered 800–899, and noncredit courses that carry CEU values.

UC Berkeley Extension transitioned to a new student information system between July 9, 2013 and May 16, 2014. You can log in to your student account on the UC Berkeley Extension website and view your enrollment history including coursework and final course grades. You can also download and print enrollment confirmations and achievement reports. However, due to the system transition, you may not be able to view your academic history in its entirety. To review your full academic history, you can order a transcript or you can come in person to our Student Services offices in Berkeley and request to view your academic record. Our business hours are Monday–Friday, 9 am–3 pm, Pacific time. For more information, please email extension-records@berkeley.edu or call (510) 642 -4111, Option 3.

Ordering Transcripts

You have three options to order transcripts: online, by mail or in person. No phone or email orders are accepted. All transcript orders require a signed authorization, which includes the signature of the student whose record is requested. Please note that courses in progress are not included on transcripts.

All transcripts—standard and rush—are sent via U.S. First-Class Mail unless requested otherwise.

Standard Requests

Please allow 10–15 business days from the time UC Berkeley Extension receives the request to process and mail your transcript(s). Standard transcript requests are $15 per transcript.

Rush Service

If you need transcript(s) mailed sooner, you may opt for rush service ($15 rush service fee required per order). All transcripts requested in the same order are processed as rush requests for a single $15 rush fee. Rush service ensures that transcript(s) are mailed within two business days after the receipt of the signed authorization and payment. Ensure that all grades have been submitted and recorded before requesting rush transcripts. Grades that have not been recorded are not included on transcripts.

Hold for Final Grades Option

Your transcript includes all courses for which final grades have been submitted and recorded. If you have not yet finished your coursework or have not received grades for courses that must appear on your transcript, check "Hold for final grade(s)" on the order form and indicate the course title, term and year that you will complete that coursework. The UC Berkeley Extension Registrar's Office will not issue your transcript(s) until those grades have been recorded. No partial transcripts are issued.

Ordering Transcripts Online

Order transcripts online (including rush transcripts) through Credential Solutions Transcript Ordering Services. There is an additional handling charge for Internet orders of $2.25 per transcript.

Complete the contact information and transcript request details, choose standard or rush service, opt to have the transcripts sent either by U.S First-Class Mail or a courier service (such as FedEx) and pay by credit card. During the ordering process, you will be provided with an authorization form; you can either print this form immediately or have a printable PDF emailed to you. Print and sign the authorization form, and return the form as directed by Credential Solutions. Your transcript request cannot be completed until the authorization form is received, regardless of when you place your online order. Transcripts ordered online are sent as a standard request via U.S. First Class Mail unless requested otherwise.

Ordering Transcripts by Mail

Order transcripts (including rush transcripts) by mail. Print and complete the Transcript Request and Authorization form; this form is also available in your student account in the Forms and Policies section. Sign the form to authorize release of your transcript(s), choose standard or rush service, opt to have the transcripts sent by U.S. First Class Mail or by courier service (e.g., FedEx), and select the appropriate payment amount and complete the payment information. Mail the form with payment to UC Berkeley Extension at the address listed on the form; your request will be processed when it is received. The Transcript Request and Authorization form may not be emailed or faxed, and digital signatures are not accepted. Transcripts ordered by mail are sent as a standard request via U.S. First-Class Mail unless requested otherwise.

Ordering Transcripts in Person and Same-Day Pickup

Order transcripts (including rush transcripts) in person. Print and complete the Transcript Request and Authorization form (PDF); this form is also available in your student account in the Forms and Policies section. Sign the form to authorize release of your transcript(s), choose standard or rush service, opt to have the transcripts sent by U.S. First Class Mail or by courier service (e.g., FedEx), and select the appropriate payment amount and complete the payment information. All in-person, same-day pickup rush service requests for transcript(s) require you to present your photo ID and to pay the $15 rush service charge per order. Bring the form and payment to the Student Services Office at 1995 University Ave., Ste. 110, Berkeley, CA, Monday–Friday, 9 am–3 pm, Pacific time. If another person is paying for and picking up your transcript for you, he or she must provide a photo ID AND a written authorization, signed by you, to receive the transcript.

Partial Transcripts

UC Berkeley Extension does not issue in-progress or partial transcripts. You can print or download an Enrollment Confirmation or receipt by logging into your student account and navigating to My Enrollment history.

Transcript Holds

A hold may be placed on your records and no request for transcript is granted until all outstanding balances to the University are paid in full.

Course Description and Enrollment Verification

Past catalogs are available in PDF format. If you cannot find the course description, you may order one by completing a Transcript Request and Authorization form. Course descriptions are copied from the appropriate UC Berkeley Extension catalog. There is a $15 charge for each copy of each course description requested.

Verification of student record information for employment and background reviews requires a fee and a signed release form from you. UC Berkeley Extension denotes on the forms you submit whether you are taking your coursework online. Please allow 15 business days for processing. If you have questions, call (510) 642-4111 and press option 3 or email extension-records@berkeley.edu.

For additional information, please see: